ER&M FAQ

Financial Transactions & Documentation

Business Purpose
Ensure all expenses align with the intended business purpose  and comply with university policies.

P-Card Charges & Receipts
Guidelines for using P-Cards, submitting receipts, and handling charges.

Charging Instructions
Correct categorization and processing of charges for all accounts.

Missing Receipts
Procedures for addressing missing receipts and necessary documentation.

Out-of-Pocket Reimbursements
Process for submitting reimbursement requests for out-of-pocket expenses, including required documentation.

 Approvals & Support

Required Approvals
Obtain necessary approvals before making purchases or processing transactions.

Support From ER&M Staff
How to request staff assistance for events, promotions, or other departmental needs.

Travel & Meals

Business Travel
Guidelines for booking travel, allowable expenses, and combining personal/business travel.

Meals & Food Expenses
Policies for individual and group meal reimbursements, per diem rates, and unallowable expenses.

Departmental Funds & Services

Departmental Funds and Services
Information on using departmental funds for course-related expenses, events, and services.

Personal Expenses & Payments

Personal Expenses
How to handle personal expenses and rectify incorrect charges.

Payments to Individuals
Procedures for processing payments to external individuals or entities, such as honoraria, reimbursements, and professional services.